Administrative Assistant – New York Office

ABOUT US | HR&A advises public, private, non-profit, and civic clients on how to increase opportunity and improve quality of life in cities. We believe in creating vital places, building more equitable and resilient communities, and improving people’s lives. HR&A helps clients turn vision into action by analyzing, strategizing, and implementing solutions to solve some of the most complex challenges facing cities today, such as climate change, affordable housing, broadband access, and workforce development.

HR&A has offices in Atlanta, Dallas, Los Angeles, New York, Raleigh, and Washington D.C. We are former city officials, non-profit executives, developers, planners, lawyers, architects, and economists from a variety of backgrounds, nationalities, and life experiences.

You can learn more about our work here.

THE ROLE | HR&A seeks a full-time Administrative Assistant for our New York office. Reporting to the Office Manager, the Administrative Assistant will provide a broad variety of administrative support to the office staff and several senior managers/executives. Duties will include:

Partner Support

  • Provides high-level administrative support to Partners and Senior Advisors, and ad-hoc projects for their respective project teams or practices.
  • Arranges travel and accommodations and manages detailed travel itineraries.
  • Manages in-demand executive calendars and scheduling
  • Updates timekeeping in Salesforce
  • Facilitation of communications with internal team, clients, and external parties.

General Office and Front Desk Support

  • Provides various administrative support to the Office Manager, and backup administrative support for other members of the team during absences, holidays, etc.
  • Manages the administrative inbox, a general repository for various email requests.
  • Manages the front desk reception, such as answering phones, welcoming employees and visitors, sorting and distributing mail, and preparing print documents and deliverables.
  • Maintains inventory of office and kitchen supplies; orders new supplies as needed.
  • Performs or facilitates maintenance of office equipment, including cleaning, maintenance, and repairs.
  • Support planning & management for all in-house meetings & events, including coordination of any IT and catering need requirements.
  • Performs other related duties as assigned.

SKILLS REQUIRED |

  • Experience working with executives in a fast-paced, dynamic professional environment.
  • Possess excellent written and verbal communication skills.
  • Strong computer skills (including MS Outlook, Word, PowerPoint, and Excel) are required.
  • Experience supporting management and senior leadership in an administrative capacity.
  • Ability to prioritize conflicting needs; handle matters expeditiously, proactively, and must follow through on projects to successful completion.
  • Have outstanding organizational and time management skills, and the capacity to manage and multi-task.
  • The ability to think independently, act entrepreneurially, learn quickly, and pay attention to details.
  • The ability to handle confidential information with discretion.

EXPERIENCE REQUIRED | A college degree or an equivalent education, plus 2-3 years of work experience supporting Senior Management/Executives.

COMPENSATION | We offer competitive compensation packages, based on qualifications and experience.  We are an employee-owned company, meaning you will have the opportunity to benefit from the firm’s growth over time through participation in our Employee Stock Ownership Plan. Each year, the firm will contribute funds to this long-term wealth-building account, and may make contributions to other retirement accounts. We also provide a comprehensive benefits package that goes well beyond coverage of 90-95% of healthcare premiums, dental and vision coverage.

HOW TO APPLY | HR&A is committed to attracting and retaining a talented, diverse, competitive team of professionals dedicated to solving the challenges of urban life. Women, people of color, members of the LGBT community, individuals with disabilities, and veterans are strongly encouraged to apply.

Please submit a cover letter and resume as a single PDF document (maximum of 2 pages) at https://hraadvisors.applytojob.com/apply/. Applications will be reviewed on a rolling basis. Applications without a cover lever will not be reviewed.

We ask that you submit a version of your resume that has your school information removed. There is no need to reformat your resume, and you should leave your degree (e.g. “B.A. Economics”). But please remove all undergraduate and graduate school name references. This request is part of our ongoing work to build a hiring system that is free from bias and based on candidate merit and performance in the hiring process.

All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status or any other basis as protected by federal, state, or local law.

For more information, please contact us at jobs@hraadvisors.com. Please do not call regarding this position.

Recruitment Coordinator

ABOUT US | HR&A advises public, private, non-profit, and civic clients on how to increase opportunity and improve the quality of life in cities. We believe in creating vital places, building more equitable and resilient communities, and improving people’s lives. HR&A helps clients turn vision into action by analyzing, strategizing, and implementing solutions to solve some of the most complex challenges facing cities today, such as climate change, affordable housing, broadband access, and workforce development.

HR&A has offices in Atlanta, Dallas, Los Angeles, New York, Raleigh, and Washington D.C. We are former city officials, non-profit executives, developers, planners, lawyers, architects, and economists from a variety of backgrounds, nationalities, and life experiences.

You can learn more about our work here.

THE ROLE | HR&A is seeking a full-time Recruitment Coordinator. This position is based in New York and will function in a hybrid work environment.

This position will report to the Recruitment Manager and work closely with other members of the People team as well as consulting teams across the six offices.

As Recruitment Coordinator, your primary responsibility will be to support the firm manage the recruitment process for consulting and non-consulting roles.  You’ll leverage your in-depth knowledge of internal recruitment, interviewing, and hiring processes. You’ll be helping write and ensure engaging job descriptions and publishing job postings on job boards, career pages, and social media networks. To perform this work well requires being highly organized along with bringing innovative ideas to inform, develop and implement recruitment strategies. Performing well in this role also requires strong communication, organization, and problem-solving skills. You will also be engaging internal stakeholders in recruiting processes, candidates, and university affiliates.

RESPONSIBILITIES

  • Drive administration and coordination of a streamlined firmwide recruitment operations strategy
  • Support Recruitment Manager in the development and execution of recruitment goals in consideration of firmwide recruitment priorities and business objectives
  • Provide administrative, coordination, and thought partnership support around the full lifecycle of recruitment (i.e. candidate pipeline development, job postings, etc.)
  • Maintain weekly updates to recruitment and new hire census metric tracking/dashboard
  • Oversee general and seasonal recruitment calendars and workflows to ensure smooth recruitment operations
  • Support Recruitment Manager to source passive candidates and search resume databases and online resources for potential candidates
  • Screen applicants to evaluate if they meet the position requirements
  • Update Hiring Managers and candidates accordingly, throughout all phases of the hiring life-cycle
  • Provide administrative and coordination support for seasonal recruitment activities including Campus Recruitment, Internships and Summer Fellowship programs
  • Serve as subject matter expert on systems and tools that support recruitment strategies
  • Adhere to laws, rules and regulations
  • Adhere to personal data privacy regulations
  • Other duties as assigned

REQUIRED COMPETENCIES/ABILITIES

Communication

  • Conveys verbal and written messages professionally and as appropriate across internal and external audiences.
  • Collaborates effectively with the manager and other stakeholders to successfully meet objectives and resolve issues that arise

Project Management

  • Excellent time management skills with a proven ability to meet deadlines.
  • Excellent organizational skills and attention to detail.
  • Proactively provides timely updates to stakeholders

Effectiveness

  • Working understanding of human resource principles, practices, and procedures.
  • Ability to function well in a high-paced and at times stressful environment.
  • Can be trusted to carry out assignments as assigned
  • Exercises good judgment in carrying out responsibilities
  • Proficient with Microsoft Office Suite and ability to learn other job-related software as needed

Constant Learner

  • Self-reflective and responds well to feedback
  • Open to learning new skills and approaches to the work
  • Brings new ideas and will to share perspectives on how to accomplish firmwide objectives better

COMPENSATION | The starting salary for this position is $66,950 and commensurate with experience.  We offer competitive compensation packages, based on qualifications and experience.  We are an employee-owned company, meaning you will have the opportunity to benefit from the firm’s growth over time through participation in our Employee Stock Ownership Plan. Each year, the firm will contribute funds to this long-term wealth-building account and may make contributions to other retirement accounts. We also provide a comprehensive benefits package that goes well beyond coverage of 90-95% of healthcare premiums, dental and vision coverage.

HOW TO APPLY | HR&A is committed to attracting and retaining a talented, diverse, competitive team of professionals dedicated to solving the challenges of urban life. Women, people of color, members of the LGBT community, individuals with disabilities, and veterans are strongly encouraged to apply.

Please submit a cover letter and resume as a single PDF document (maximum of 2 pages) at https://hraadvisors.applytojob.com/apply/. Applications will be reviewed on a rolling basis. Applications without a cover lever will not be reviewed.

We ask that you submit a version of your resume that has your school information removed. There is no need to reformat your resume, and you should leave your degree (e.g. “B.A. Economics”). But please remove all undergraduate and graduate school name references. This request is part of our ongoing work to build a hiring system that is free from bias and based on candidate merit and performance in the hiring process.

All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status or any other basis as protected by federal, state, or local law.

For more information, please contact us at jobs@hraadvisors.com. Please do not call regarding this position.

HR & Talent Coordinator

ABOUT US | HR&A is an industry-leading consulting firm that provides strategic advisory services for clients in the public, private, and non-profit sectors focused on solving the most complex challenges facing cities today.

We are former public servants, real estate developers, urban planners, city officials, activists, and economists. We are unique in our ability to create value by integrating disparate disciplines for our clients, and we often lead teams with engineers, architects, lawyers, community organizers, and other specialists. We are a tight-knit team that works across the country and around the world from offices in New York, Dallas, Los Angeles, Raleigh, Atlanta, and Washington, DC.

For more information, visit our website at www.hraadvisors.com.

THE ROLE | HR&A seeks an HR & Talent Coordinator to support HR&A’s people Team in our New York City office. The HR & Talent Coordinator will report to the Director of HR and work closely with various staff members across the firm on HR and onboarding initiatives.  This position will be based in our New York office up to four days a week and remote on Fridays.

The ideal candidate is interested in Human Resources Administration (HR compliance, onboarding, employee performance). They have experience working in a fast-paced and dynamic office environment and demonstrated capacity to manage, organize, and multi-task while possessing strong customer service, data entry, and time management skills.

Responsibilities include:

  • Assists the Director of HR in onboarding new employees (i.e., sending onboarding emails for various systems, coordinating technology and software distribution, managing and tracking IT inventory and staff assignments in systems, scheduling New Hire training and sessions, etc.)
  • Serve as a point-of-contact to employees across the firm on general HR, onboarding, and firmwide initiatives
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Prepares communication and materials for employee 30/60/90-day check-ins and bi-annual employee performance reviews
  • Provides support and manages administrative tasks (i.e., managing Outlook, email messages, phone calls, calendar and Zoom invites, travel arrangements, expense reports, and the preparation of documents and presentations, etc.)
  • Assists in the planning and execution of special events, such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and office celebrations.
  • Supports the Director of HR in ad hoc projects and tasks as needed.

EXPERIENCE REQUIRED | We seek a candidate who is a highly motivated, responsible individual with a strong capacity to work independently and collaboratively and who can handle a fast-paced work environment with poise and maturity. This individual will handle complex and confidential information daily in a secure, dependable, and credible manner.

Preferred qualifications:

  • Bachelor’s degree
  • 1-2 plus years’ experience in human resources, office administration or related field.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Experience working in a fast-paced office or professional services environment
  • Possess excellent organizational skills, attention to detail, and the ability to work independently and proactively.
  • Possess excellent written and verbal communication skills, including active listening.
  • Proficiency in Microsoft Office Suite and ability to learn new systems and software quickly.

COMPENSATION | The salary range for this position is $66,500 – $72,000. We offer competitive compensation packages, based on qualifications and experience.  We are an employee-owned company, meaning you will have the opportunity to benefit from the firm’s growth over time through participation in our Employee Stock Ownership Plan. Each year, the firm will contribute funds to this long-term wealth-building account and may make contributions to other retirement accounts. We also provide a comprehensive benefits package that goes well beyond coverage of 90-95% of healthcare premiums, dental and vision coverage.

HOW TO APPLY | HR&A is committed to attracting and retaining a talented, diverse, competitive team of professionals dedicated to solving the challenges of urban life. Women, people of color, members of the LGBT community, individuals with disabilities, and veterans are strongly encouraged to apply.

Please submit a cover letter and resume as a single PDF document (maximum of 2 pages) at https://hraadvisors.applytojob.com/apply/. Applications will be reviewed on a rolling basis. Applications without a cover lever will not be reviewed.

We ask that you submit a version of your resume that has your school information removed. There is no need to reformat your resume, and you should leave your degree (e.g. “B.A. Economics”). But please remove all undergraduate and graduate school name references. This request is part of our ongoing work to build a hiring system that is free from bias and based on candidate merit and performance in the hiring process.

All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status or any other basis as protected by federal, state, or local law.

For more information, please contact us at jobs@hraadvisors.com. Please do not call regarding this position.

Research Analyst

ABOUT US | HR&A Advisors, Inc. (HR&A) is an industry-leading real estate, economic development, and public policy consulting firm that helps create more equitable, resilient, and dynamic communities. Our work turns vision into action through rigorous analysis, strategy development, and implementation planning. HR&A professionals come from a variety of backgrounds; we are former city officials, lawyers, planners, architects, and economists. We are passionate about increasing the vitality of urban life.

HR&A is proud to be an employee-owned company and is committed to building a diverse workforce while centering issues of equity and inclusion in the work that we do. In 2020, we convened an Anti-Racism Task Force to lead the development of internal equity initiatives and strategies to incorporate equity more effectively into our client work; this work in ongoing.

For more information, visit our website at bit.ly/HRAAdvisors.

 

THE ROLE |  Analytic staff form the foundation of our team-oriented and collaborative structure and help to drive our data-driven approach to city building.

Research Analyst is an entry-level position for professionals with 0-2 years of professional experience, a passion for urban development and policy and a deep curiosity about the challenges and opportunities facing cities today. Day-to-day tasks range from project to project, and often include:

  • market analysis
  • case study research
  • econometric modeling
  • spatial analysis
  • preparation of real estate pro formas for a range of uses and public-private structures, and
  • public policy analysis.

Additionally, Research Analysts help produce marketing materials, proposals for new projects, and client deliverables in the form of written reports, memos, PowerPoint presentations, and Excel models.

The positions provide significant opportunities for growth and diversity within the role as individual project portfolios change. HR&A staff are often generalists but have the opportunity to specialize over time. Many of HR&A’s senior staff started as Research Analysts.

 

EXPERIENCE REQUIRED | The starting salary for this position is $66,500. We are looking for candidates with strong quantitative and qualitative skills, a passion for urban development and policy, and a deep curiosity about the challenges and opportunities facing cities today. Our new team members will learn quickly, possess excellent written and verbal communication skills; and be able to manage multiple assignments at once. They will think independently, act entrepreneurially, and pay attention to the details. Ideal analysts will bring a demonstrated capacity for leadership, critical thinking, and creativity.

Candidates for this entry-level position should have obtained a bachelor’s degree with a focus on economics, urban planning, business, public policy, real estate, or other closely related field. Preference will be given to candidates with additional work or internship experience in a related field.

 

COMPENSATION | We offer competitive compensation packages, based on qualifications and experience.  We are an employee-owned company, meaning you will have the opportunity to benefit from the firm’s growth over time through participation in our Employee Stock Options Plan. Each year, the firm will contribute funds to this long-term wealth-building account and may make contributions to other retirement accounts. We also provide a comprehensive benefits package that goes well beyond coverage of 90-95% of healthcare premiums, dental and vision coverage. For more details, visit https://www.hraadvisors.com/career-opportunities/.

 

HOW TO APPLY | HR&A is committed to attracting and retaining a talented, diverse, competitive team of professionals dedicated to solving the challenges of urban life. Women, people of color, members of the LGBT community, individuals with disabilities, and veterans are strongly encouraged to apply.

Please submit a cover letter and resume as a single PDF document (maximum of 2 pages) at https://hraadvisors.applytojob.com/apply/. Applications will be reviewed on a rolling basis. Applications without a cover lever will not be reviewed.

We ask that you submit a version of your resume that has your school information removed. There is no need to reformat your resume, and you should leave your degree (e.g. “B.A. Economics”). But please remove all undergraduate and graduate school name references. This request is part of our ongoing work to build a hiring system that is free from bias and based on candidate merit and performance in the hiring process.

All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status or any other basis as protected by federal, state, or local law.

For more information, please contact us at jobs@hraadvisors.com. Please do not call regarding this position.